AMERICAN COLLEGIATE, LOS ANGELES ENROLLMENT CONTRACT
- By submitting this application, you are agreeing to these terms and conditions, which form a binding agreement between you and AMERICAN COLLEGIATE, LOS ANGELES (“American Collegiate”, “we” or “us”). If you are submitting this application on behalf of another person, it is your responsibility to ensure that the person applying to AMERICAN COLLEGIATE is aware of these terms and accepts them, and by submitting the application you are warranting that you have made the applicant aware of these terms and that they have accepted these terms.
- No Enrollment at UCLA. American Collegiate is separate from UCLA. As an American Collegiate student, you will not be admitted to UCLA, and you will not be eligible for transfer to UCLA or any other University of California campus by virtue of completing an American Collegiate program.
- No Guaranteed Matriculation. You are not guaranteed to matriculate at any third-party institution after completing American Collegiate.
- Students applying with post-secondary college credits are subject to additional requirements. You must disclose any post-secondary college credits now. Transfer credits earned prior to American Collegiate may be recognized by a third-party institution at which you enroll after your American Collegiate program, but it is such institution(s)’s sole discretion. American Collegiate makes no representations and cannot guarantee that any post-secondary credits earned prior to your American Collegiate program will be recognized by a third-party institution. American Collegiate cannot guarantee that every credit earned during your American Collegiate program will transfer to a third-party institution.
Enrollment Contract –Student’s Acceptance of the Offer
- By submitting your deposit, you are agreeing to this Enrollment Contract, which forms a binding agreement between you and AMERICAN COLLEGIATE, LOS ANGELES (“American Collegiate, “we” or “us”). American Collegiate reserves the right to amend this Enrollment Contract from time to time.
- In addition to this Enrollment Contract, as part of your offer you have received other information and documents that contain additional terms of your participation. Please familiarize yourself with all documentation provided to you by American Collegiate.
- No UCLA Enrollment. American Collegiate is separate from UCLA. As an American Collegiate student, you will not be admitted to UCLA, and you will not be eligible for transfer to UCLA or any other University of California campus by virtue of completing an American Collegiate program. If you otherwise meet UCLA’s transfer criteria, you must apply to UCLA as a direct applicant, and your application will be considered by the UCLA admissions department with the general pool of freshman or transfer applicants, subject to all rules, standards, and admission processes (including fees, additional transcripts, and tests) of UCLA. Additionally, American Collegiate staff cannot assist students who decide to apply directly for freshmen or transfer admission to UCLA or any other University of California campus.
- No Guaranteed Matriculation. You are not guaranteed to matriculate at any third-party institution after completing American Collegiate.
- Degree Verification and Non-US Institutions. UCLA Extension is a U.S. accredited institution. You may be required to submit your certificate or transcript for verification (sometimes called “validation” or “authentication”), either by your employer or your country’s education authority if you wish to live and work in your home country. It is your responsibility to determine what level of verification is needed and how to obtain it. We do not guarantee that your UCLA Extension certificate or credits will be verified outside of the U.S. Degree verification does not impact the validity or value of your degree in the U.S. Further, we do not guarantee that credits earned at UCLA Extension will be transferrable to systems of higher education outside of the U.S. Whether and how much transfer credit to award is in the discretion of the foreign institution.
Tuition and Fees; Refunds
- Tuition and Fees Payment. Following payment of the deposit, you must pay the remaining outstanding balance shown on your invoice by the indicated due date. You are responsible for paying the full invoice amount, including any banking or processing fees, to American Collegiate. American Collegiate has the right to amend its prices.
- Failure to Pay. Failure to pay by your payment deadline may lead to penalties, inability to progress after your first year, and a hold on your account that will prevent you from enrolling in classes. If you are unable to enroll due to nonpayment of tuition and fees you may become in violation of your immigration status, and we will be required to report such violation to the SEVIS database maintained by the Department of Homeland Security; you may lose your immigration status and be deported from the U.S. You may be dismissed from American Collegiate for failure to pay your invoice.
- Deposit Refunds. To be eligible for a refund of your deposit, within 60 days after your program’s start date you must submit a written refund request together with documentation showing your visa application was denied before your move-in date. Otherwise, we do not refund deposits.
- Undergraduate Enrollment Deferrals. Deferrals must be requested prior to or within 60 days after your original move-in date. You may defer your enrollment for up to one calendar year (i.e., four consecutive quarters, including summer); however, your deposit will roll-over for one deferral only (i.e., a Fall deposit will apply for Winter, but a new deposit is required starting with the Spring quarter if you defer again). We will not refund your original deposit. After one calendar year, you will be required to re-apply with a new application and deposit.
- Refunds for Cancellation of Enrollment. If you cancel your enrollment prior to your move-in date, you may request a full refund of fees paid, less any other non-refundable fees. After the start of the quarter, you may be eligible for the partial refunds listed in the table below. After the no refund dates listed below, all tuition and fees for the entire duration of your program at American Collegiate are nonrefundable.
Last day for
Last day for
|Begin 0% Refund
- American Collegiate Visa-Denial Refund Exceptions- Virtual Start. If you begin your program virtually through American Collegiate, you acknowledge that completing your program on-campus will require you to obtain a valid U.S. study visa, and that American Collegiate does not guarantee you will receive your visa. Moreover, you may not know if you are denied a visa until after completing all or a substantial portion of your virtual studies. If you are denied a visa after you have successfully completed the virtual portion of your program, American Collegiate will allow you to defer the start of your next consecutive term up to three quarters (approximately 12 months). If, during the three-quarter deferral period, you are denied a U.S. visa two or more times, you may be eligible for a refund of 50% of your tuition paid, subject to meeting the following conditions: (1) you submit documentation to American Collegiate (your visa denial letter and proof of visa appointment) verifying at least two U.S. visa denials prior to the move-in date for your next term of study, and (2) you remain in good standing and achieve a GPA of 2.0 or higher during the virtual portion of your program. No refund is available if you are able to continue in certificate program online.
- American Collegiate LA Visa-Denial Refund Exceptions- Live Start. If you begin your studies through American Collegiate LA Live, you acknowledge that completion of your studies will require you to obtain a valid U.S. visa for study, and that American Collegiate cannot guarantee you will receive your visa. Moreover, you may not know if you are denied a visa until after completing all or a substantial portion of your American Collegiate LA Live program. If you are denied a visa after successfully completing any part of your American Collegiate LA Live program, we will allow you to defer the start of your next consecutive term up to three quarters (approximately 12 months). If, during the three-quarter deferral period, you are denied a U.S. visa two or more times, you may be eligible for a refund of 75% of your tuition paid, subject to meeting the following conditions: (1) you submit documentation to American Collegiate verifying at least two U.S. visa denials prior to the move-in date for your next term of study (your visa denial letter and proof of visa appointment), and (2) you achieve a GPA of [2.0] ) or higher during the Live portion of your program. No refund is available if you are able to continue in your certificate program online.
- Refunds Generally. Except for deposit refund requests, you must submit your refund request for all eligible refunds within 60 days of program completion, withdrawal, or dismissal. The request form can be found here. All refunds will be issued in U.S. Dollars, minus bank transfer and processing fees, including any fees incurred for a rejected payment, according to the exchange rate in place at the time of the refund. All eligible refunds will be processed when students complete, withdraw, or are dismissed from our program. This may be transferred to the student’s university account or processed as a refund directly to the student. Refunds are typically issued within 60 business days from receipt of completed form.
- No Refunds for Immediate Transfer. You will not receive a refund of your deposit or any tuition or fees if you enter the United States on a UCLA Extension-issued I-20 and immediately request a transfer of your I-20 to another program, school, college or university.
- American Collegiate Pre-Orientation Program (POP). If you are beginning your American Collegiate program early through an in-person or virtual pre-orientation program, you are agreeing to the additional terms set forth here. If you cancel your POP enrollment prior to its start date, you may request a full refund of POP fees paid, less any non-refundable fees such as banking or administrative fees. After start date, all tuition and fees for the entire duration of your Pre-Orientation Program at American Collegiate are non-refundable.
Accommodations & Services
- Airport Transfers. Requests for airport transfer service must be made at least 2 weeks in advance of arrival by visiting here. Airport transfers are available for your initial arrival on campus for flights arriving at LAX. We cannot guarantee a reservation for a request made less than 2 weeks in advance. If your flight is cancelled or delayed, you must call the emergency telephone number published in the Next Steps Brochure to inform American Collegiate staff of the new arrival date and/or time.
- Housing Accommodation. On-campus housing is not available for American Collegiate, LA students. You can view housing options via the UCLA Extension Housing website. You are responsible for securing your own housing accommodations prior to your arrival. The options on the website are not meant to represent any contract, lease, or availability.
- Health Insurance. All international students studying at American Collegiate are required to be covered by health insurance that meets the U.S. Government, California, and local requirements. Not all services are covered, and the student is responsible for any outstanding balances for non-covered services.
- You are required to purchase coverage from an American Collegiate-designated health plan as a condition of enrollment.
- You must have a completed a mandatory American Collegiate Incoming Student Health Form documenting proof of immunity to Measles (Rubeola), Mumps and German Measles (Rubella) [MMR]; one Diphtheria/Tetanus booster within the past ten years; two doses of Varicella (chicken pox) vaccine; series of Hepatitis B vaccine; polio vaccine (if under the age of 18); and the mandatory immunization forms may be obtained here. You must have completed immunization documentation prior to class registration in order to enroll in any courses. All immunization forms must be translated in English.
- You are fully and solely responsible for the payment of any premiums or other costs associated with maintaining health insurance coverage, and American Collegiate is not responsible for payment of any funds related to a student’s health insurance. Be advised that the cost of health insurance is typically non-refundable, unless permitted by the terms and conditions of a particular plan.
American Collegiate Policies, Procedures and Requirements
- Vacation, Holidays and Closures. Please familiarize yourself with American Collegiate’s calendar for holidays and vacations. Classes will not be held on designated school vacations and may be cancelled on public holidays. We do not make reimbursements for classes not offered due to planned or unplanned school closures.
- Failure to meet attendance requirements may lead to penalties, including loss of immigration status and deportation. You will not receive a refund if you lose immigration status due to class absences.
- Medical Withdrawal. If you need to withdraw for medical reasons you must apply for a valid medical withdrawal through UCLA Extension. We will honor any tuition refunds granted by the UCLA Extension for a medical withdrawal in conflict with this Enrollment Contract, but please be aware that certain other American Collegiate fees may not be refundable.
- Program of Study. Upon arrival on campus, you will be required to take an English language assessment test. The results of the assessment test are used to place you on the program track that is appropriate for your skill level, which may be different from what was indicated on your academic acknowledgement letter. If your assessment test score does not meet the criteria for your assigned program track you will not be able to enroll on that track. As a result, the length of study may be longer than originally anticipated, and involve additional costs including tuition and other fees. If you choose to withdraw from American Collegiate because you do not wish to enroll in the track that your assessment test results require, the refund terms contained in this Enrollment Agreement will apply to you.
- Academic Performance. You must maintain at least a 2.0 cumulative GPA throughout your entire American Collegiate program. If you do not earn at least a 2.0 GPA in each quarter, you will be placed on Academic Probation. Failure to maintain at least a 2.0 GPA for two consecutive quarters will result in dismissal from American Collegiate.
- Academic Probation. You will be placed on Academic Probation if you earn below a 2.0 term GPA for any term and/or if you earn a failing grade for failure to attend class (FN) or failure to attempt your final exam/project/essay (FF) as determined in your course syllabus.
- You may be dismissed by American Collegiate and have your SEVIS record terminated if you do not enroll in at least 12 credits each quarter. Credits earned in a course for which you receive an F will count towards the 12-credit minimum. However, if you receive an FN for lack of attendance or FF for failing to take the final, those credits will not count towards the 12-credit minimum. If your FN and/or FF designations result in your having fewer than 12 credits, UCLA Extension will terminate your SEVIS record and you may have to leave the U.S.
- While on Academic Probation, you will not be permitted to take more than 12 credits (or 3 academic credit-bearing courses) for the following quarter. You will be placed on a strict advising schedule as outlined on your Probation Agreement. Failure to meet Probation Agreement terms may result in your dismissal from American Collegiate.
- Academic or Conduct Rule and Policy Violations. You may be suspended or expelled if you violate any of American Collegiate’s policies, rules, or regulations, which may result in the revocation of your immigration status. No refund will be given in cases of suspension or expulsion.
- Dismissal. If you are dismissed from American Collegiate for any reason you may not re-apply to American Collegiate.
- Internships and Externships. If you are accepted into an internship or externship option, such as Career Premium, all opportunities will be awarded by a third-party organization at such organization’s sole discretion.
- Photography, Filming and Sound Recording. American Collegiate or its representatives, affiliates, successors, and related companies may arrange to photograph or shoot video footage of students for purposes of advertising, public relations, and/or promotion in any medium throughout the world, including on social media sites and on the internet. If you do not wish to participate you must advise us in writing and state at the time of the photography or video shooting the wish not to participate. By accepting this Enrollment Contract, you are indicating your consent to use these photographs or video footage without further consent or notifications unless you follow the above opt-out requirements.
- Force Majeure. American Collegiate will not be liable in cases where American Collegiate is unable to fulfill any services because of fire, natural disaster, disease or pandemic, national emergency, act of government, acts of war or terrorism, failure of suppliers or subcontractors, labor disputes, or any other reasons which are beyond American Collegiate’s control.
- Liability. The liability of Shorelight Education, LLC d/b/a American Collegiate, Los Angeles and its group companies, their directors, officers, employees, affiliates, agents, and partners with respect to losses arising from negligence (except where such liability cannot be excluded as a matter of law), breach of contract or otherwise will be limited in all circumstances to the full amount paid to American Collegiate, or the relevant group company by the relevant student for the particular program. Such companies and persons will in no circumstances have any liability for indirect or consequential losses or damages. Any dispute, claim or other matter arising will be subject to the jurisdiction and laws of California without regard to the choice of law rules. Any legal suit, action, or proceeding seeking to enforce any provision of, or based on any right or issues arising out of or related to this Enrollment Contract, shall be brought exclusively in the United States District Court for the Central District of California . By signing these terms and conditions, the student consents to and accepts the jurisdictions of such courts for the purpose of any such action or proceeding and agree to waive any objection to venue being laid therein.
- Legal Compliance. We have a legal obligation to comply with U.S. laws and regulations. We may use certain information you provided to us on your application to ensure our compliance with export and other regulations by screening you against lists prepared by federal government agencies, such as those prepared by the Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury. You hereby consent to the transfer of your personally identifiable information to third-party screening services that we have retained solely to conduct such screenings.
University Policies, Procedures and Requirements
- As a student at American Collegiate you are also bound by the rules and regulations governing UCLA Extension (“UCLA-E” or “University”), as those may be amended from time to time. These rules and regulations may be found at https://www.uclaextension.edu/policies.
- In addition to this Enrollment Contract, as part of your offer you have received other University information and documents that contain additional terms of your participation. Please familiarize yourself with all documentation provided to you by UCLA-E.
- In addition to the health insurance requirements listed in this Enrollment Contract, the terms of your health insurance must meet UCLA-E requirements. You are fully and solely responsible for the payment of any premiums or other costs associated with maintaining health insurance coverage, and UCLA-E is not responsible for payment of any funds related to your health insurance.
- Unless we inform you otherwise, your books and learning materials must be purchased through the University Bookstore.
- Academic or Conduct Rule and Policy Violations. You are required to adhere to the UCLA-E’s ACADEMIC INTEGRITY CODE and REGULATIONS, which can be found at https://www.uclaextension.edu/student-services/rights-and-responsibilities. You may be suspended or expelled if you violate any of UCLA-E’s policies, rules, or regulations, which may result in the revocation of your immigration status. No refund will be given in cases of suspension or expulsion.
- Dismissal. If you are dismissed from American Collegiate or from the University for any reason you may not re-apply to American Collegiate, the University, your current program, or any other program offered by American Collegiate.
- Force Majeure. UCLA-E is not liable in cases where UCLA-E is unable to fulfill any services because of fire, natural disaster, disease or pandemic, national emergency, act of government, acts of war or terrorism, failure of suppliers or subcontractors, labor disputes, or any other reasons which are beyond UCLA-E’s control.
- F-1 Status. In order to maintain proper F-1 visa status, you must comply with all applicable Federal regulations related to study in the U.S., including pursuit of a full course of study. Please review UCLA-E’s policies on student visa status and immigration. You will be in jeopardy of losing your immigration status if you fail to maintain the necessary academic standing. We will be required to report any violation by you of your F-1 status to the SEVIS database of the Department of Homeland Security. Your personally identifiable information, including course enrollment details and changes, and circumstances of any suspected breach by you of UCLA-E’s or American Collegiate’s policies may be shared with the Department of Homeland Security, UCLA-E and accrediting agencies, designated authorities, your parents, and American Collegiate staff and agents. If you intend to seek permanent resident status at any point during your anticipated tenure at UCLA-E, you must disclose such intent at the time of application. Please be aware that scheduling and class attendance conflicts that arise from pursuing immigration status changes will not be accommodated and may prevent you from continuing at UCLA-E with your studies. You may be dismissed if you seek or obtain a change in your permanent residency. No refunds will be given if you must withdraw due to your actual or anticipated change to permanent resident status.